Top 8 Ways To Increase Employee Efficiency In The Workplace
How can entrepreneurs and startup founders increase employee efficiency in the workplace while also saving time? There are different ways to measure improvement, and it all depends on what you want to improve. The Bureau of Labour Statistics showed that Americans spend an average of 8.8 hours in the workplace. This figure is more than an average of 7.7 hours they spend on sleeping.
This means most people spend more hours with co-workers than they do with their family. With the number of time employees spends in the workplace, business founders need to identify ways to improve employee efficiency to increase productivity. When you have a motivated employee, the employee automatically creates a positive environment. An unmotivated employee is destructive and demoralizing.
As a leader, whenever you come across an unmotivated employee, ensure you nip the issue in the bud. If you fail to do that, it might spread like cancer in the workplace. In this article, we have listed essential and effective ways to help you increase employee efficiency in the workplace. The importance of employee productivity cannot be overemphasized, and you must take it seriously if you wish to be successful in business.
8 Ways To Increase Employee Efficiency
Here are the key factors that increase the productivity of an employee in the company.
Learn to delegate functions to your employees
Although this point might be the most obvious, it is often difficult to practice. Every founder sees his company as his baby and wants to have direct involvement in everything that goes on with it. It is very important to prioritize quality because it determines the success of your business. However, you will waste everyone’s valuable time when you want to check over every small detail yourself.
If you want to increase employee efficiency, allow them to take the initiative in certain things. Learn to give responsibilities to qualified and capable employees and trust that they will perform the task without a fault. Remember, you hired them for a reason; now give them the chance to do the job.
Match employee tasks to skills
To be able to maximize your employee’s efficiency, know their skills and behavioral styles. For instance, an extroverted but creative out of the box thinker is better positioned to pitch ideas to customers and clients alike. When you give such people a more detail-oriented task, they might fumble and perform poorly. You have to know the strength and weaknesses of your employees and then put them to action.
It is counterproductive to demand that your employees be efficient in everything. Before you give out any task, ask yourself if the person is the best suited for that task. If the answer is no, then look for a more suited perform to handle such a task.
Be an effective communicator
Good communication is key to having an effective and productive workforce, and as an entrepreneur, you must note this. With the technology at our disposal, you can contact anyone by a mere click of a button or the tap of a screen. You may think this has made communication methods more efficient, well quite the opposite. According to a McKinsey study, emails can take up to 28% of an employee’s time. The email was revealed to be the second most time-consuming activity for workers after their job-specific tasks.
You can leverage other social networking tools for quicker team communication. Your employees can also be encouraged to adopt a more conventional form o communication, voice-to-voice. A quick phone call can settle a matter that might have taken hours of back-and-forth emails to resolve.
Make the vision and mission clear to your employees
There is no way you can increase employee efficiency and productivity if the employees don’t have a clear goal to aim for. Your employees will be more productive if the goal is defined and achievable too. Ensure the tasks for your employees are clear and narrow as possible. You must let them know in clear terms what you expect from them and what impact such a job will have on the business in general.
To do this, make sure your goals are specific, measurable, attainable, realistic, and timely (SMART).
Give incentives to employees
This is one of the best ways to ensure your employees are efficient at work. When you recognize your workers for a job well done, you automatically make them feel appreciated while also motivating others to improve on their job and get the same measure of recognition and appreciation. Try to put into consideration the individual needs and preferences of employees before deciding on the method of reward. You can develop the habit of recognizing exceptional employees during staff meetings and public gatherings.
- Streamline the tasks you give to your employees
Try as much as possible not o give your employees smaller and unnecessary tasks when they have a bigger task at hand. Ensure your employees have ample time to focus on higher-priority tasks. Avoid doing certain things that are just mere formality without any meaningful impact on the growth and development of the business. You can’t improve employee efficiency when they have loads of different tasks on their table.
Create an employee training program
Learning is a continuous process, and if you want to get the best out of your employees, you need to increase their capacity. Reducing training or stopping it all together might seem like an excellent way to save money, but it will backfire in the long run. When employees work without the requisite knowledge and understanding of the job, it can significantly reduce efficiency and productivity.
Create a program to teach your workers the necessary skills needed to correctly do their job.
Create a positive atmosphere
Remember that your employees are your biggest asset in business is your workers. Hence, you have to do all you can to make them feel comfortable and motivated to give they’re all for the success of the company. See them as those in the frontline of your business. If they fail, your business has automatically failed.
You are in charge, and the success of your business rises and falls on your shoulders, and there is no doubt about that. However, you can’t have a successful business without employees with the same passion as you. Therefore, you must provide your employees with all they need to get the job done to increase their efficiency.